Forms and Submissions
Your church uses forms in the portal to gather information from members -- things like volunteer applications, retreat sign-ups, prayer team applications, surveys, photo permission slips, and more. The Forms section is where you find new forms to fill out, and Submissions is where you go back to look at what you have already submitted.
Filling Out a Form
Finding Available Forms
- Log in to the Member Portal.
- Click Forms in the sidebar.
You will see a list of forms your church has currently published. Each form shows:
- The form name and short description
- Any deadline or expiration date
- Whether you have already submitted it
Submitting a Form
- Click the form you want to fill out.
- Read the instructions at the top of the form carefully.
- Fill in each field. Required fields are marked with an asterisk (*).
- If the form asks for an attachment (a signed waiver, a photo, etc.), click Choose File to upload from your device.
- Review your answers.
- Click Submit.
You will see a confirmation that your submission was received. Many forms also send a copy to your email.
Forms Linked to Events
Some forms are tied to specific events -- for example, a liability waiver attached to a retreat. When you register for that event, the linked form may be presented to you automatically as part of the registration flow. See 05-event-registration.md for the event-registration walkthrough.
Reviewing Your Past Submissions
To see what you have already filled out:
- Click Submissions in the sidebar (sometimes shown under Forms > My Submissions).
- You will see a list of every form you have submitted, with the form name and the date you submitted it.
Viewing a Specific Submission
- Click any entry in the list to open the submission detail view.
- You will see every field you filled in, your answers, and any files you attached.
- If a church administrator has reviewed or replied to your submission, their notes appear at the bottom.
Editing or Resubmitting
By default, submissions are final once you click Submit. If your church has enabled re-submission for a particular form, you will see an Edit or Submit Again button on the submission detail page.
If a form does not allow editing and you sent the wrong information, contact your church office and ask them to update or delete your submission so you can resubmit.
Frequently Asked Questions
Q: I cannot find a form someone told me about. Where is it? A: The form may not be active yet, may have closed, or may only be visible to a specific group of members. Ask the staff person who mentioned it for the direct link, or contact your church office.
Q: Can I save a form and come back to finish later? A: Saving in-progress drafts is not currently supported on most forms. If you need to gather information first, prepare your answers in a notes app and paste them in when you are ready.
Q: Will I get a copy of my submission? A: Most forms send an email confirmation with your answers. You can also revisit your full submission at any time from the Submissions page.
Q: Are my form answers private? A: Submissions are visible to authorized church staff and the people they delegate (for example, a volunteer coordinator reviewing applications). They are not visible to other members.