Team Portal Overview

The Team Portal is a dedicated area within the TimelyChurch Member Portal designed for teachers, volunteers, and group leaders. It gives you quick access to your schedule -- including lessons and your availability -- along with your groups and personal tasks, all from one place.

Who Can Access the Team Portal?

The Team Portal is available to anyone who has been added as a team member by a church administrator. This includes:

• Teachers who are assigned to teach classes
• Volunteers who serve on event-based serving teams (sound, greeting, worship, etc.)
• Group Leaders who lead small groups, Bible studies, or ministry teams

When you log in to the Member Portal, you will see an extra Team section in the sidebar if you serve on a team.

What You Can Do

As a Teacher

• View your teaching schedule in list or calendar view, see which class and lesson you are assigned to, and check the date and time
• Browse and select lessons from the shared lesson library, or create your own lesson
• Request a substitute when you are unable to teach (Need a sub?), or from the lesson page with a reason and urgency level
• Claim sub requests from other teachers who need help covering their class
• Set your availability by blocking the dates you are unavailable (and setting up recurring patterns and scheduling preferences)
• Submit supply requests for items you need for an upcoming lesson
• Manage personal tasks that are assigned to you or that you create for yourself

As a Volunteer

• View your serving schedule with upcoming and past assignments, including the event name, position, and date
• Accept or decline assignments directly from the portal, from email notification links, or with one tap in Telegram
• Propose a swap with a teammate when you can't make a date
• See who you're serving with on each date
• Check in to your assignment when you arrive to serve (I'm Here)
• Sign up for open opportunities (Pick up a slot) if your team has open positions that allow self-signup
• Set serving availability by marking dates when you are unavailable, so schedulers can plan accordingly
• Configure scheduling preferences such as preferred days, time-of-day preferences, maximum times per month, and whether you are available for last-minute requests

As a Group Leader

• View the groups you lead and their upcoming events from My Groups
• Approve join requests, manage the waitlist, and add, invite, or remove members
• Keep your group's prayer requests, tasks, and files up to date
• Schedule your serving team on the Schedule Grid or from Telegram, if you lead a serving team

See Leading Your Group in the Portal.

Navigating the Team Portal

When you log in, the sidebar on the left side of the screen shows your available navigation options. Team features appear under a Team heading:

• My Schedule -- Your serving and teaching in one list, grouped This week / Later / Past, with List, Calendar, and Availability views at the top of the page. Setting your availability is one of these views, and on a teaching assignment you can open or add a lesson from here too. Pick up a slot opens positions you can sign up for, Add to calendar downloads your schedule, and Scheduling preferences opens your full availability settings.
• My Stand -- Your music stand for the songs and setlists you play (for worship teams). See My Stand — The Big Picture.
• My Groups -- Your Serving teams and your Groups & classes. If you lead a group, you manage it from its page.
• My Tasks -- Your personal task list.

If you lead a group, some portal pages also show a Leadership section in the sidebar with a Manage [group name] link for each group you lead.

Your Dashboard

The Home dashboard greets you and shows how many things need your answer (or "You're all caught up"). Team members then see:

1. Needs your response -- Swap requests, invitations to sub, and serving assignments waiting for you to confirm or decline
2. My next serving -- Your next assignment, with your role, who's serving with you, and Check in / View schedule
3. My teams -- Each team you're on with your next date, plus Pick up an open slot when your teams have open roles
4. Team Files -- Drive folders your leaders have shared with your team (Browse Team Files) and items Shared with me (see Share a Drive Folder with Your Team)
5. My tasks -- Your pending and in-progress tasks

See Teacher Dashboard for a card-by-card tour.

Tip: The dashboard is your home base. Check it regularly to stay on top of your upcoming commitments and see if anyone on the team needs help.

Getting Help

If you do not see team features in your portal, contact your church administrator to verify that your account has been added to the team. Your church admin manages team membership through the admin panel.