Share a Service Plan with Your Band

Once you have planned a service or built a setlist, the last step is getting it in front of your musicians. TimelyChurch does this with My Stand -- a live, zero-upload music stand that every team member opens on their own device. This article explains how to share a plan and what your band experiences when they open it.

How Sharing Works

You do not upload PDFs or email attachments. Instead you share the plan (or a standalone setlist) once, which produces a stable link. Team members open that link in My Stand and always see the current set.

1. Open a Service Plan (from a worship event's Service Plan tab) or a Setlist (from Worship → Setlists).
2. Click Share Setlist (plans) or use the setlist's share/Go Live actions.
3. Distribute the link -- text, email, or your team chat. Each share has its own unique, unguessable token and URL.

Musicians who are signed in to the Member Portal get the full My Stand experience; the same link also works as a read-only public page for anyone without an account. See Worship Team View for the public-page details.

Edits Sync Automatically

The most important thing to know: once a plan is shared, your edits reach the band automatically. Add, remove, or reorder songs -- or change a key, arrangement, or capo -- and the shared set updates within seconds. The link and token stay the same, so nobody needs a new URL, and you never have to delete-and-recreate the share to publish a change. (This live sync replaced the old "snapshot" behavior.)

Why it matters: the single most-feared failure for a worship team is showing up to a set that does not match what the leader planned. Automatic sync means the band's stand and your plan are always the same set.

What Your Musicians See in My Stand

When a signed-in team member opens the shared set, they land in My Stand:

• Their sets list -- upcoming sets first, so this Sunday is at the top.
• The reader -- the chord chart for each song, with the leader's key as the starting point.
• Personal controls -- each musician can set their own key, capo, notation (chords / Nashville / lyrics-only), and text size without changing anyone else's screen.
• Song chips -- key · BPM · meter shown for the current song.
• Listen buttons -- YouTube/Spotify when the song has them.

Everything is per-person: your bass player can read in one key with large text while your vocalist reads lyrics-only, all from the same shared set.

Leading Live with Go Live

When you start Go Live (from a setlist or from My Stand), everyone following turns to the song you are on as you move through the set -- like a shared, leader-controlled page turn. Musicians see a "following" state and can drop out to browse on their own at any time. Go Live is ideal for rehearsals and for keeping a large team together during the service.

Who can start it: a church/worship admin, the setlist's creator, or a leader/co-leader of the team the setlist is assigned to -- not every team member can tap Go Live, on purpose, so only one person is ever driving. See Go Live on Sunday for the full walkthrough of what "live" means, starting/ending a session, and what happens if the leader's phone dies mid-service.

Getting Your Team In

My Stand lives inside the Member Portal, so team members sign in the usual way (magic link or password) and open the shared link, or tap My Stand in the portal. Access is granted automatically to anyone who serves on a worship team; church admins can always open it too.

If the setlist has a worship team assigned, only members of that team (plus admins and the team's leadership) see it -- see Your Worship Team on a Setlist.

Tip: Send the link once and pin it in your team chat. Because the set stays in sync, that one link is good for the whole week -- including any last-minute changes.

Related Articles

• Worship & Songs Overview
• Building Setlists
• Service Orders (Service Plans)
• Worship Team View
• Practice Tools: Metronome, Autoscroll & Foot Pedals
• Personal Marks and Sharing Them with Your Team
• Rehearsal Readiness and Reminders
• My Stand — The Big Picture
• Your Worship Team on a Setlist
• Go Live on Sunday

Last updated: August 5, 2026