Event Series Templates

The Templates page is where you set up the reusable building blocks your church relies on week after week — service-day blueprints, event series patterns, service plans, and volunteer role sets — so you build them once and reuse them instead of starting from scratch every time.

Opening the Templates Page

1. Navigate to Events in the sidebar.
2. Open the ⋮ More menu at the top right of the Events page and click Templates. You can also reach it from the Templates tab in the planning tab strip (Series · Schedule Grid · Templates).

The page ("Build something once, reuse it every week.") shows every kind of template in its own section.

The Five Sections

Service Plans and Serving / Volunteers appear together under Building blocks — reusable parts you drop into a service day or event, saved as you build them.

Day Templates

A Day Template is a blueprint for a whole service day. It combines the teams that serve, the service plan the day usually runs, and any one-off roles, so a complete day can be set up in one step instead of piece by piece every week.

Each card shows the linked Service plan, the teams involved (as colored labels), and a count of slots and teams.

Creating a Day Template

1. In the Day Templates section, click New Day Template (or Create one when the section is empty).
2. Under Day Details, enter a Day Template Name (for example, "Sunday Service") and an optional Description.
3. Optionally choose a Service Plan — the order of service this day usually runs.
4. Under Teams Involved, tick the teams that serve on this day. Each team brings its default positions (its team template).
5. Under Extra Positions, click Add Position for any one-off role the day needs beyond those teams (for example, Choir Director), and set how many are Needed.
6. Click Save Day Template.

Use Edit on a card to change a Day Template, or Delete to remove it.

Using a Day Template

Open an Event Series, click Edit, and under Serving Setup choose it in Use a Day Template. Each occurrence then uses the Day Template's positions and service plan. While a Day Template is selected, the series' own manual positions are ignored. See Managing Event Series.

Event Series Templates

An Event Series template saves the setup of a recurring series so you don't retype the same details each time.

What an Event Series Template Includes

Creating an Event Series Template

1. In the Event Series section, click New Template.
2. On the Create Event Template page, enter the Template Name, optional Description, and Event Type.
3. Under Default Settings, pick a Default Recurrence preset and set the Default Start Time and Default Duration (minutes).
4. Leave Active checked so the template can be used.
5. Click Create Template.

Suggested Starter Templates

These are the three patterns most churches set up first. The Event Series section starts empty — use this table as a guide.

Tip: TimelyChurch does not create templates for new churches automatically. Click New Template to add the patterns your church actually needs.

Using an Event Series Template

When you create a new Event Series, choose a template in Start from a template (optional) at the top of the form. It prefills the title, description, event type, start time, duration, and recurrence; you can edit anything afterwards. For a full walkthrough, see Creating an Event Series With a Template.

Editing, Deactivating, and Deleting

• Edit opens the template so you can change its fields; click Update Template to save. Editing a template does not affect series already created from it — templates only shape new series.
• Deactivate hides a template from the list when creating new series without deleting it; Activate brings it back. Inactive templates show an Inactive badge.
• Delete removes the template after you confirm. Series created from it are not affected.

Service Plan Templates

A Service Plans template saves an order of service so you can start a new plan from it instead of rebuilding the item list each week.

• Save one from an event's Service Plan tab with Save as template; it then appears in this section.
• Each card shows the service type and a count of items.
• Click New plan from this to create a new service plan preloaded with the saved order, or Delete to remove the template.

Serving / Volunteer Templates

A Serving / Volunteers template is a reusable set of volunteer roles and how many of each a service needs. It saves which positions are needed — not the people assigned.

• Save one from an event's Serving tab: open More actions and click Save as template.
• Apply one from an event's Serving tab: More actions → Select template, pick the template, and click Apply to This Event. Its roles are added as serving positions on that event.
• Each card shows a count of roles. Applying is done from the event ("Apply from an event"), not from this page.

Team Templates

Team Templates are the default positions each team brings to a service. They are kept on each team and listed here so you can see them all at once.

• Each card shows the team it belongs to and a count of positions.
• Use Edit in [team] to jump to the team and change the template there.

For the team-side setup, see Team Schedule Templates.