Group Reports and Health Metrics

TimelyChurch provides health monitoring and reporting tools to help you track how your groups are performing. This article explains the Health tab, attendance tracking, and available reports.

Health Tab

The Health tab is available on the group page for Private and Public groups. Its Group Health panel provides a comprehensive view of the group's vitality.

Health Score

Every group receives a health score from 0 to 100, calculated from four factors:

Health Status Labels

Based on the health score, the group is assigned a status:

The health score is displayed as a visual circular gauge with color coding (green, blue, yellow, or red) alongside an actionable recommendation.

Meeting Statistics

The Health tab shows key meeting data in a summary grid:

• Meetings This Quarter -- The count of logged meetings since the start of the current quarter.
• Last Meeting -- How long ago the group last met (e.g., "3 days ago" or "Never").
• Avg Attendance -- The percentage of active members attending on average.
• Active Members -- The count of active members versus the total (e.g., "12 / 15").

Attendance Trend

A stacked bar chart visualizes attendance data from the last 10 meetings:

• Green bars represent members who were present.
• Red bars represent members who were absent.

The chart updates as new meetings are recorded, giving leaders a visual trend of engagement over time.

Members with Consecutive Absences

The Health tab highlights members who have missed three or more consecutive meetings. For each of them, you can see:

• Their name and initials
• The number of consecutive absences
• A Send Email link to reach out to them

This feature helps leaders proactively follow up before members disengage completely.

Member Status Breakdown

A visual grid shows how members are distributed across statuses:

• Active (green) -- Currently participating members
• Inactive (gray) -- Members who have left or been removed
• On Leave (yellow) -- Members recorded as temporarily away

Attendance Reports (Classes)

Classes have an Attendance Report that provides per-student attendance tracking tied to the check-in system. To open it:

1. Go to Planning > Classes and open the class.
2. Click More tools at the top of the class page (on a computer). This opens the class's group page.
3. Click the Attendance tab.

For a quick look without leaving the class page, its History tab shows present, absent, late, and excused counts for each class day over the Last 12 Weeks.

Date Range Selection

Use Date Range: to choose one of three reporting periods:

• Last 4 weeks (default)
• Last 8 weeks
• Last 12 weeks

Summary Statistics

The attendance report header shows four key metrics:

Per-Student Attendance Table

A detailed table lists every student with:

• Student name and grade (if recorded at enrollment)
• Attended -- How many classes they attended out of the total
• Rate -- A visual progress bar with percentage (color-coded: green for 80%+, amber for 50-79%, red for below 50%)
• Last Attended -- The date of their most recent attendance
• Status -- A label of Excellent, Good, or Needs Follow-up

On mobile devices, the table is replaced with compact card-style entries for easier reading.

Class Session History

An expandable View Sessions section at the bottom lists all class sessions held during the reporting period, showing:

• The date and day of the week
• The event title
• The number of people who attended that session

Recording Meetings (Groups)

For private and public groups, meetings are recorded on the Meetings tab:

1. Open the group page and click Meetings.
2. Under Record a Meeting, fill in:
   • Date -- When the meeting took place
   • Topic (optional) -- What was discussed
   • Notes (optional) -- Additional details
   • Attendance -- Tick each member who came (use All or None to select quickly)
3. Click Record Meeting.

The number of people who attended is the number of members you ticked. Meeting records are used to calculate the health score and populate the attendance trend. The group's last meeting date and its count of meetings this quarter are updated automatically.

Expected Meetings Calculation

The health score's meeting frequency factor uses these benchmarks per quarter:

Exporting Health Reports

The Health tab includes an Export Report button that downloads a formatted PDF report with a complete snapshot of the group's health data. The file name includes the date, so you can keep a dated record for each group.

The PDF includes:

• Your church name and the group's identifying info
• The 0–100 health score and its status label (Healthy / Good / Needs Attention / At Risk)
• Meeting statistics — totals plus this month, this quarter, and this year, and when the group last met
• Attendance data from the last 10 meetings
• At-risk members — those with 3 or more consecutive absences
• Engagement statistics — active / inactive / on-leave counts, average tenure, and leader count
• The date and time the report was generated

The report is laid out as a letter-size, portrait PDF that you can print or save directly. If you tap Export Report many times in quick succession, wait a moment before trying again.

Tip: Review the Health tab for each group at least once a month. Groups that slip into the "Needs Attention" or "At Risk" zones benefit from a quick check-in call with the group leader.

Tip: For classes, use the Attendance Report to identify students who need follow-up early. A quick personal message to a student with declining attendance can make a significant difference in retention.

Tip: Encourage group leaders to log meetings consistently, even when attendance is low. Consistent data produces accurate health scores that help you identify trends before they become problems.

Related articles

• Group Meetings, Attendance & RSVPs
• Group Leader Tools
• Managing Classes