Recurring Events

TimelyChurch offers two ways to set up recurring events: a quick Repeats toggle inside the Create event drawer, and a full-featured Event Series page with preset and custom recurrence patterns. Both paths create a managed Event Series behind the scenes, so you can edit or cancel individual occurrences later either way.

Quick Recurring Events

When you create an event, you can flip on Repeats to generate a whole pattern of occurrences in one step.

Setting Up Recurrence

1. On the Events page, click New event to open the Create event drawer.
2. In the Repeat step, turn on the Repeats toggle (it's off by default, so a single event stays a one-time event).
3. The recurrence options appear below the toggle. Tap a quick pick — Weekly, Every other week, or Monthly — or set the pattern yourself as described below.

Recurrence Frequency

Choose a frequency from the segmented control, then set how often it repeats:

• Daily -- Repeats every day (or every N days using the Every interval).
• Weekly -- Repeats every week on the selected days (use Every 2 for an every-other-week / biweekly pattern).
• Monthly -- Repeats once a month.

Next to the frequency you'll find an Every field where you set the interval (every 1, 2, 3... periods).

Configuration by Frequency

For Weekly:

• On these days -- Tap the weekday circles to choose one or more days of the week when the event should occur (e.g., Sunday, Wednesday).

For Monthly, pick a Repeat by option:

• On day N of the month -- Repeats on a specific day number (taken from the start date).
• On the [first / second / third / fourth / last] [weekday] -- Repeats on a relative weekday, such as "the first Sunday" or "the last Wednesday."

Recurrence End

Under Ends, choose how the recurrence stops:

• Never -- The series keeps generating occurrences indefinitely (TimelyChurch materializes a rolling window and tops it up over time).
• On date -- Pick the last date through which occurrences are generated. Must be after the start date.
• After N occurrences -- Stop after a set number of occurrences (up to 730).

A live summary banner shows the pattern in plain language as you make changes.

What Happens on Save

When you save, TimelyChurch creates an Event Series and generates the individual occurrences for the pattern. Each generated occurrence gets:

• The same title, description, location, address, and capability settings
• Its own date and time based on the recurrence pattern
• Room bookings (if a room is selected), each created automatically
• Team schedule templates applied to each occurrence (auto-applied by event type)

A confirmation message tells you how many recurring events were created.

Note: Because quick recurring events create a managed Event Series, you can later edit or cancel individual occurrences, or change the whole pattern, from the Event Series tools. For more control at creation time -- such as church-schedule presets, yearly patterns, or serving positions -- use the full Event Series flow described below.

Event Series (Advanced Recurring Events)

Event Series provide a more powerful way to manage recurring events. A series defines a recurrence pattern once, and individual occurrences are generated from that pattern.

Creating an Event Series

1. Navigate to Events in the sidebar.
2. In the Events page header, open the More menu and click Event Series.
3. On the Event Series page, click New Series. The Create Event Series form opens.

Tip: At the top of the form, Start from a template (optional) prefills the title, event type, time, and recurrence from one of your series templates. You can edit anything afterwards. See Creating an Event Series With a Template.

Series Fields

Recurrence Pattern

Under Recurrence Pattern, the Quick Presets buttons cover the most common church schedules:

• Every Sunday
• Every Saturday
• Every Wednesday
• Every other Sunday
• First Sunday of month
• Second Sunday of month
• Third Sunday of month
• Fourth Sunday of month
• Last Sunday of month
• First Monday of month
• Daily
• Every weekday (Monday through Friday)

You can also build your own pattern:

• Frequency -- Daily, Weekly, Monthly, or Yearly.
• Repeat every -- How often (every 1, 2, 3, etc. periods).
• On days -- Which days of the week (for weekly patterns).
• Monthly pattern -- Day of month (for example, the 15th) or Day of week (e.g., first Sunday), where you pick First, Second, Third, Fourth, or Last plus a weekday.
• Series ends -- Never (ongoing), On date, or After a set number of occurrences.

The Pattern Preview box describes the schedule in plain language as you make changes.

Series Features

Under Features, switch on what every occurrence should have:

• Registration -- Enable sign-ups.
• Check-in -- Track attendance.
• Volunteers -- Serving positions.
• Service Order -- Worship planning.
• Waitlist -- When full.
• Public -- Visible on calendar.
• Max Registrations -- Capacity limit per occurrence (leave blank for no limit).

When you edit a series later, an extra Active switch ("Generate events") lets you pause a series without deleting it.

Volunteer Positions

When Volunteers is on, the Volunteer Positions section lets you list the positions every generated event should get ready for assignment:

1. Click Add position.
2. Enter a position name (for example, Worship Leader), optionally choose a team (or leave — Any team —), and set the number of slots.
3. Repeat for each position, then click Create Series.

Team default templates also auto-apply based on the event type. After the series is created, you can add or remove positions from the Serving Positions section of the series page (Position name, slots, Add Position).

Tip: Serving position templates save you from manually setting up volunteer needs for each weekly service.

Managing Event Series

For detailed information on editing, deleting, and managing series, see Managing Event Series.