iCal Calendar Export

The Team Portal can give you your personal serving schedule as an iCal file (.ics format) that you import into Google Calendar, Apple Calendar, Microsoft Outlook, or any other calendar app. It's a snapshot of your schedule at the moment you download it -- download it again whenever your schedule changes.

Note: Your personal serving schedule can't be added to a calendar app as a live subscription, because the link only works while you're signed in to the portal. Use the download described below. (Your church's public events calendar can be subscribed to live — see iCalendar and Subscriptions.)

What's in the File

Each upcoming assignment with a status of pending or confirmed is included as a calendar event. Each event contains:

• Title -- The position name and event title (for example, "Sound Technician - Sunday Service")
• Start and end times -- Pulled from the event itself; if the event has no end time, a two-hour default is used
• Description -- Position name and current status (Pending or Confirmed)
• Location -- The event's location, when one is set on the event

Past assignments and assignments you have declined are not included.

Downloading Your Schedule

1. Open My Schedule in the portal.
2. At the top of the page, click the Add to calendar button.
3. Your browser downloads a file named serving-schedule-YYYY-MM-DD.ics.

Importing Into Your Calendar App

Google Calendar

1. Open Google Calendar in a web browser at calendar.google.com (importing isn't available in the phone app).
2. Click the Settings gear, then Settings, then Import & export.
3. Choose the downloaded file, pick which calendar to add it to, and click Import.

Apple Calendar (macOS / iOS)

• macOS: Double-click the downloaded file (or choose File > Import in the Calendar app) and pick the calendar to add it to.
• iPhone / iPad: Tap the downloaded file and choose Add All.

Microsoft Outlook

• Outlook on the Web: Go to the Calendar view, choose Add calendar, then Upload from file. Select the file, pick a calendar, and click Import.
• Outlook Desktop (Windows): Open the .ics file, or go to File > Open & Export > Import/Export and import it.

Keeping It Up to Date

Because the file is a snapshot, new assignments, swaps, and changes don't appear in your calendar app on their own. After your schedule changes, click Add to calendar again and re-import the new file. My Schedule in the portal always shows your latest schedule, and TimelyChurch still sends you invitations and reminders.

Troubleshooting

The file is empty. You may not have any pending or confirmed upcoming assignments. Past and declined assignments are not included.

Changes are not showing up. The file only contains what was on your schedule when you downloaded it. Download it again and re-import.

A date I declined or swapped away is still in my calendar. Your calendar app keeps what you imported earlier. Delete that event in your calendar app.

I want to remove the schedule from my calendar. Delete the imported events (or the calendar you imported them into) in your calendar app.