Volunteer Reports

Volunteer reports help you track who is serving during a selected date range, see how much serving activity took place, and spot people who are newly serving. The figures are built from event volunteer assignments recorded within the range you choose rather than a full database roster. The Volunteer report is accessible from Reports > Volunteers in the admin panel.

Accessing the Volunteer Report

1. Go to Reports in the admin sidebar.
2. Under the More category at the bottom of the Reports dashboard, click Volunteers.

What You Will See

Summary Cards

Three summary cards provide an overview of your volunteer program:

• Total Volunteers -- The number of distinct people who had at least one event volunteer assignment during the selected date range.
• Active Volunteers -- Currently the same value as Total Volunteers: distinct people with event volunteer assignments in the range. (There is no separate "marked active" volunteer flag.)
• New in Period -- People whose very first serving assignment (ever) falls within the selected date range.

Volunteers in Period

Below the summary cards, a table lists the people with event volunteer assignments in the selected date range, with the following columns:

• Name -- The volunteer's name (links to their people profile).
• Contact -- Quick-action buttons to email or call the volunteer directly from the report.
• Assignments -- The number of event volunteer assignments the person had in the selected range.
• Last Served -- The date of the person's most recent assignment in the range.

Results are paginated (25 per page) and sorted by number of assignments (most assignments first). If no assignments were recorded in the period, the table is empty.

Using the Date Range Selector

Use the date range selector to change the period that all the figures and the volunteer table reflect. The preset options are:

• Today
• This Week
• Last 7 Days
• This Month (default)
• Last 30 Days
• Last 90 Days
• This Year

Tip: Set the date range to "This Year" to see a full-year summary of serving activity. If the "New in Period" count is low, consider inviting more people to serve.

Schedule Reports for Teacher/Volunteer Coverage

For deeper insight into teacher activity and schedule coverage gaps, see the dedicated Schedule Reports article. It covers Schedules Overview, Coverage Gaps, and Teacher Activity in full detail.

Exporting Volunteer Data

Click the Export CSV button on the Volunteer report page to download the volunteers who served during the selected date range. The exported file includes:

• Name
• Email
• Phone
• Assignments (number of times the volunteer was scheduled to serve within the selected date range)
• Last Served (the date the volunteer most recently served)

Related Articles

• Reports Overview
• Attendance Reports
• Schedule Reports
• Exporting Data