Volunteer Reports

Volunteer reports help you track who is serving, monitor active and new volunteers, and maintain an up-to-date roster of your serving team. The Volunteer report is accessible from Reports > Volunteers in the admin panel.

Accessing the Volunteer Report

1. Go to Reports in the admin sidebar.
2. Under the More category at the bottom of the Reports dashboard, click Volunteers.

What You Will See

Summary Cards

Three summary cards provide an overview of your volunteer program:

• Total Volunteers -- The total number of volunteers in your database (both active and inactive).
• Active Volunteers -- The number of volunteers currently marked as active.
• New in Period -- Volunteers added during the selected date range.

Active Volunteers Table

Below the summary cards, a table lists all active volunteers with the following columns:

• Name -- The volunteer's name (links to their people profile).
• Contact -- Quick-action buttons to email or call the volunteer directly from the report.
• Status -- Displays "Active" or "Inactive" badge.
• Joined -- The date the volunteer was added to the system.

Results are paginated (25 per page) and sorted by most recently added first.

Using the Date Range Selector

Use the date range selector to change which period the "New in Period" count reflects. The preset options are:

• Today
• This Week
• Last 7 Days
• This Month (default)
• Last 30 Days
• Last 90 Days
• This Year

Tip: Set the date range to "This Year" to see a full-year summary of volunteer recruitment. If the "New in Period" count is low, consider launching a volunteer recruitment drive.

Schedule Reports for Teacher/Volunteer Coverage

For deeper insight into teacher activity and schedule coverage gaps, see the dedicated Schedule Reports article. It covers Schedules Overview, Coverage Gaps, and Teacher Activity in full detail.

Exporting Volunteer Data

Click the Export CSV button on the Volunteer report page to download the complete volunteer roster. The exported file includes:

• Name
• Email
• Phone
• Status (Active/Inactive)
• Joined date

Related Articles

• Reports Overview
• Attendance Reports
• Schedule Reports
• Exporting Data